Expenditure - Add Expense

The expense entry for the O&M on regular basis is captured on this screen.

On selecting the option “Add Expense Record” from the list of tile/cards on the home page, the user is navigated to the expense entry screen. The screen displays the following fields.

Field Name

Type

Mandatory Y/N

Description

Vendor Name

Text (With Suggestions dropdown)

Y

Name of the Vendor. The suggestion list is shown as the user entry is done for every character. The new Name will also create a Vendor Register.

Type of Expense

Drop Down

Y

Type of expense list From Master

Amount

Numeric

Y

Expense amount for the Bill

Bill Date

Date

Y

Date on which the bill is to be recorded in the registers. Validation - Before Current Date and after party Bill Date.

Party Bill Date

Date

N

Date on which the Party/vendor bill was issued. Validation - Before the Bill Date.

Bill Paid

Radio Buttons

N

With option Yes/No. To update status if it is paid. If yes, “Paid Date” is captured.

Paid Date

Date

N

Date on which the bill is paid. Displayed if the Bill paid option is selected as “Yes”. Validation - After Bill date and less than current Date.

Attach Documents

Doc Attachments

N

Option to upload documents (Max of 5). Supported files - PDF, JPEG, PNG. Should show required validation for other types of files.

Submit

Button

-

On click, the consumer master gets created with the detail entered above. The new connection id also should get generated as per the configuration.

On Submitting, the Expense entry gets created with a Bill number assigned. The Bill number generated would be based on logic defined as - “EB-<FY>-<4 digit running seq No>”

On Successful creation of expense entry, an acknowledgement screen is shown “Expense Entry successful” along with the Bill Number.

Expenditure Entry

Expenditure entry Successful

Last updated

All content on this page by eGov Foundation is licensed under a Creative Commons Attribution 4.0 International License.