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Expenditure - Add Expense

PreviousRevenue Collection - OfflineNextExpenditure - Modify Expense

Last updated 2 years ago

The expense entry for the O&M on regular basis is captured on this screen.

On selecting the option “Add Expense Record” from the list of tile/cards on the home page, the user is navigated to the expense entry screen. The screen displays the following fields.

Field Name

Type

Mandatory Y/N

Description

Vendor Name

Text (With Suggestions dropdown)

Y

Name of the Vendor. The suggestion list is shown as the user entry is done for every character. The new Name will also create a Vendor Register.

Type of Expense

Drop Down

Y

Type of expense list From Master

Amount

Numeric

Y

Expense amount for the Bill

Bill Date

Date

Y

Date on which the bill is to be recorded in the registers. Validation - Before Current Date and after party Bill Date.

Party Bill Date

Date

N

Date on which the Party/vendor bill was issued. Validation - Before the Bill Date.

Bill Paid

Radio Buttons

N

With option Yes/No. To update status if it is paid. If yes, “Paid Date” is captured.

Paid Date

Date

N

Date on which the bill is paid. Displayed if the Bill paid option is selected as “Yes”. Validation - After Bill date and less than current Date.

Attach Documents

Doc Attachments

N

Option to upload documents (Max of 5). Supported files - PDF, JPEG, PNG. Should show required validation for other types of files.

Submit

Button

-

On click, the consumer master gets created with the detail entered above. The new connection id also should get generated as per the configuration.

On Submitting, the Expense entry gets created with a Bill number assigned. The Bill number generated would be based on logic defined as - “EB-<FY>-<4 digit running seq No>”

On Successful creation of expense entry, an acknowledgement screen is shown “Expense Entry successful” along with the Bill Number.

Expenditure Entry

Expenditure entry Successful

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